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On the Road, Smartly:

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These Tips can Help Frequent Travelers Ensure Smooth Trips, From Airport Security Checks to Hotel Telecommunications Connections

October 6, 2003

By Dave Gussow and Jules Allen

The last-minute dash to catch a plane is fading into memory.

Hardy road warriors have had to adjust to a new world of travel in the past few years. More security means getting to the airport earlier. Longer waits at airports mean potentially more idle hours. Fewer flights mean scheduling can be more of a headache.

Savvy business travelers are making the most of a difficult situation. And technology is playing a key role in helping them stay on schedule, remain connected and be productive.

Here are a few tips for frequent travelers that we've seen, heard and suggest. If you have some we've overlooked, just send a note to

Line dancing: There's no questioning the need for tighter security at airports, and we all can do our part to make getting through security a bit easier and faster.

Before getting in line, empty your pockets and put the cell phone, jewelry, belt and change in a bag or briefcase. Then you don't have to fish all of that stuff out of your pockets and into a bin when you get to the front of the line.

Take the laptop out of its case too. You'll be sure you're picking up the right one after you go through the metal detector if you've slapped a unique sticker on its cover. People use ribbons and other paraphernalia to ID checked luggage, and it's a good idea to do something similar for backpacks and other carry-ons.

Slip-on shoes make it easier for those times when you're asked to remove footwear for a security check, and you might even want to use a nylon belt with a plastic buckle to keep your pants up.

Packing: With battery adapters, digital cameras, mice and other assorted electronic gear, a traveling techie has a load to carry.

Chris Barnett, puts everything in a net mesh bag in a carryon.

"If you put your gadgets in loose, you're going to lose a cell phone," Barnett said. "You're going to lose something."

If you don't want to spring for the $10 or so for the extra bag, you can try plastic freezer bags (making sure to eliminate excess air pockets) in a carryon bag. It makes it easy for inspectors to check, fast for you to repack.

Gear protection: Regardless of your computer's size the 17-inch Apple screen can be a tight fit on many airlines, you're going to need protection for it. The $189 cargo bag from SF Bags is well-designed, with useful inside pockets. The yellow-checkered Taxi Cab model includes nice touches such as a genuine airline seatbelt buckle as the bag's fastener. Booq's laptop sleeves ($40-$60) also offer great protection.

Quiet time: The engines can be loud; your seatmate can be worse. The answer: noise-canceling headphones. You can spend a little ($25 or so), or a lot ($299). And, yes, you get what you pay for.

The Bose Quiet Comfort 2 ($299) does the job well. The current version has much-needed improvements: Gone is a dangling control box that housed the on-off mechanism and batteries. A single AAA battery now fits in one of the earpieces, making it virtually tangle-free. And the sound is excellent.

Staying connected: Hotels are charging more for phone service. Some even make you pony up a buck or more for an 800 call or calls made with a prepaid phone card. We have to agree with PC Magazine columnist John C. Dvorak's sentiments on this one when he wrote: "Only dummies use hotel phones." Even going down to the lobby to make a call may not work, as some hotels are reducing or eliminating pay phones. The first and obvious alternative is your cell phone, especially if you don't face hefty roaming charges. Barnett, the travel writer, suggests you ask the hotel, when you're booking the room, if cell reception works at its location. In some cities, the concrete canyons make it difficult.

Some hotels are beginning to test a daily bundle rate for all your telecommunications needs. For, say, $15 a day, you get all the local, long-distance and faxes you need, as well as a high-speed Internet connection.

Serious gadget types can carry their own number without a cell. They need a hotel with a high-speed Internet connection to use an Internet phone service such as Vonage. Among the advantages: People can call your regular number, which rings as normal, or you can have the calls forwarded to your cell phone or another number.

Vonage, with plans starting at $25 a month, provides a Cisco adapter that's bulky but still portable. Plug a phone in one end, hook the other to a broadband Internet connection and hear the dial tone. It's that simple.

A handy gadget to use for a phone Internet connection is a retractable phone cord. It works like a tape measure, and rewinds with the push of a button. One can be found for $25 or less.

Of course, finding a hotel with a high-speed Internet connection can be a chore. Depending on which survey you believe, between 20 and 50 percent of hotels offer some type of high-speed access. But some charge $12 or so a day for access.

If you're looking for high-speed access, the trendy choice is Wi-Fi (wireless fidelity), which can be picked up on laptops or personal digital assistants. Access points known as hot spots are becoming common in airports, hotels and restaurants.

But locations still can be hard to find. You can check online with your Wi-Fi provider to find the hot spots.

Entertainment: Carrying too many gadgets can be a problem. So using a laptop computer for work and play makes sense, especially if it has a DVD drive for movies.

However, if you don't mind the extra gear, portable DVD players have come way down in price, some starting at less than $200 on sale. That can help preserve your laptop's battery (and not all laptops have DVD drives).

A nice touch for such devices, especially if you're traveling with a spouse or companion, is a stereo headphone splitter. One screen, two sets of ear buds and you're set.

Then there's music. Apple's iPod is a favorite, but the market is crowded with possibilities in all shapes, sizes and prices.

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†AK and HI residents pay $29.95 shipping. ††Limited time offer. Valid for residents of the United States (&DC), 18 years or older, who open new accounts. Offer good while supplies last and only on new account activations. One kit per account/household. Offer cannot be combined with any other discounts, promotions or plans and is not applicable to past purchases. Good while supplies last. Allow up to 2 weeks for shipping. Other restrictions may apply.

1Unlimited calling and other services for all residential plans are based on normal residential, personal, non-commercial use. A combination of factors is used to determine abnormal use, including but not limited to: the number of unique numbers called, calls forwarded, minutes used and other factors. Subject to our Reasonable Use Policy and Terms of Service.

2Shipping and activation fees waived with 1-year agreement. An Early Termination Fee (with periodic pro-rated reductions) applies if service is terminated before the end of the first 12 months. Additional restrictions may apply. See Terms of Service for details.

HIGH SPEED INTERNET REQUIRED. †VALID FOR NEW LINES ONLY. RATES EXCLUDE INTERNET SERVICE, SURCHARGES, FEES AND TAXES. DEVICE MAY BE REFURBISHED. If you subscribe to plans with monthly minutes allotments, all call minutes placed from both from your home and registered ExtensionsTM phones will count toward your monthly minutes allotment. ExtensionsTM calls made from mobiles use airtime and may incur surcharges, depending on your mobile plan. Alarms, TTY and other systems may not be compatible. Vonage 911 service operates differently than traditional 911. See for details.

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